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Running Your Club

Simple cheat sheets to make life easier

49 Topics 53 Posts

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  • 4 6
    4 Topics
    6 Posts
    adminA
    Following on from the guide to planning specific club projects, here are the direct links to the excellent QLD Government (ClubIQ) resources designed to help you with Project Planning, Facility Planning, and getting Grant Ready. These resources provide detailed guidance, templates, and checklists. QLD Government Project Planning Resources: Main Webpage: Plan for a club project (Overview page) Workbook: Project Planning Workbook (DOCX) (A comprehensive tool to guide your project planning) Guide: Facility Planning Guide (PDF) (Specific steps for planning new infrastructure) Guide: Be Grant Ready (PDF) (Tips to ensure your projects are ready for funding applications) Guide: Grant Writing (PDF) (Help with building a strong grant application) Training Video: ClubIQ: Project Planning (YouTube) (Video guide to the process) Using these resources, especially the workbook, can make planning your next big club project much easier and more effective!

  • 6 7
    6 Topics
    7 Posts
    adminA
    Finding extra funds for your club takes effort, and sometimes seeing how other clubs have done it successfully can provide great inspiration and practical tips! This space is reserved for sharing real-world examples of funding success from croquet clubs across Queensland. We'll be adding content here as it becomes available, including: Videos: Showcasing clubs that have secured significant grants, built great sponsor relationships, run successful fundraising campaigns, or effectively manage function hire. Case Studies: Written examples detailing how clubs approached specific funding challenges and achieved positive results (where shareable). Learning from each other's successes (and maybe even challenges!) is a fantastic way to improve our own club's financial health. Stay tuned – we'll update this topic with examples as soon as we can!

  • 6 6
    6 Topics
    6 Posts
    adminA
    Good governance can sometimes feel a bit abstract. This space is reserved for showcasing real-world examples of how croquet clubs are putting good governance principles into practice! We're planning to add content here, including: Videos: Short clips demonstrating effective committee meetings, smooth AGMs, or other examples of good governance in action. Case Studies: Snippets illustrating how clubs handle specific governance tasks or challenges successfully. Seeing how other clubs manage things can provide great insights and practical ideas for your own committee and members. Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)

  • 5 5
    5 Topics
    5 Posts
    adminA
    We all know volunteers are essential, and seeing how other clubs successfully attract, manage, recognise, and support their helpers can provide fantastic ideas! This space is reserved for sharing real-world examples of great volunteer management from croquet clubs around Queensland. We're planning to add content here, including: Videos: Showcasing clubs with innovative volunteer recruitment strategies, excellent induction programs, effective recognition initiatives, or strong safety practices for volunteers. Learning from each other is one of the best ways to improve how we support the amazing people who give their time to our clubs. Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)

  • 5 5
    5 Topics
    5 Posts
    adminA
    Sometimes the best way to learn how to run better meetings is to see how others do it well. This space is reserved for sharing real-world examples of effective and engaging meetings from croquet clubs. We're planning to add content here, including: Videos: Short clips demonstrating parts of a well-chaired committee meeting, an efficient AGM segment, or creative ways clubs handle discussions and decision-making. Tips & Tricks: Sharing practical ideas gathered from clubs about what makes their meetings work smoothly. Seeing these examples in action can provide practical inspiration for improving your own club's meetings. Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)

  • 5 5
    5 Topics
    5 Posts
    adminA
    Looking for inspiration on how to grow your membership or promote your croquet club more effectively? Seeing what has worked well for other clubs can spark great ideas! This space is reserved for sharing real-world examples of successful member growth and marketing initiatives from croquet clubs. We plan to add content here, including: Videos: Showcasing clubs running successful 'come & try' days, using social media cleverly, implementing great member retention strategies, or finding unique ways to promote themselves in the community. Case Studies: Written examples detailing specific campaigns or strategies that led to positive results in membership or club profile. Shared Tips: Practical marketing or engagement tips gathered from clubs across Queensland. Learning from successful initiatives can help us all get better at sharing the wonderful game of croquet! Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)

  • 5 6
    5 Topics
    6 Posts
    adminA
    Following on from the basics of financial reports, it's important to know that under the Queensland Associations Incorporation Act 1981, incorporated associations have different financial reporting and auditing requirements based on their size. These rules ensure transparency and accountability. Here's a simplified summary based on the QLD Government guidelines (always refer to the official Act or seek advice for specifics): Club Size Categories (Generally Based on Revenue or Assets): Level 3 (Small Associations): Typically those with total revenue OR total assets below a certain threshold (e.g., under $100,000 - check the Act/OFT for current figures). AGM Requirements: Must present their financial statements (P&L, Balance Sheet) to members at the AGM. Audit/Review: Generally do not need their financial statements externally audited or reviewed unless their own constitution requires it, or members vote to have it done. Level 2 (Medium Associations): Those with revenue or assets between the small and large thresholds (e.g., $100,000 - $1 million - check the Act/OFT for current figures). AGM Requirements: Must present financial statements at the AGM. Audit/Review: Financial statements usually need to be reviewed by an independent accountant (less rigorous than a full audit) OR fully audited. The club's constitution or members may specify which. Level 1 (Large Associations): Those with revenue or assets above the higher threshold (e.g., over $1 million - check the Act/OFT for current figures). AGM Requirements: Must present financial statements at the AGM. Audit/Review: Financial statements must be audited by a qualified auditor. Key Takeaways for Your Club: Know Your Level: It's crucial for your committee (especially the Treasurer) to understand which size category your club falls into based on its revenue and assets each financial year. For some of our largest clubs they may fall under the Level 2 category. Check Your Constitution: Your club's own constitution might impose stricter requirements (e.g., requiring an audit even if the Act doesn't for your size). Plan Accordingly: Knowing your requirements helps you plan for the costs and time involved in any necessary review or audit before your AGM. QLD Government Resource: Detailed Guide: QLD Gov Financial Reporting Requirements (PDF) (This document provides the specific details and thresholds). Understanding these requirements ensures your club meets its legal obligations for financial accountability.

  • 5 5
    5 Topics
    5 Posts
    adminA
    Looking for inspiration for your next club function, tournament, or fundraiser? Seeing how other croquet clubs run successful events can spark great ideas! This space is reserved for sharing real-world examples of well-managed and engaging events from clubs across Queensland. We plan to add content here, including: Videos: Showcasing highlights from successful social events, smoothly run tournaments (of various formats), creative fundraising initiatives, or effective 'come & try' days. Case Studies/Tips: Sharing practical tips, checklists, or brief stories about what made specific club events work well. Learning from each other's event successes helps us all create more memorable and beneficial experiences for our members and the community. Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)

  • 3 3
    3 Topics
    3 Posts
    adminA
    While we hope they never happen, Queensland weather will ultimately throw events at us like severe storms, floods, or even bushfires in some areas. Being prepared for potential disasters or emergencies can make a big difference to our club's safety and recovery. Why Prepare? Safety: Helps protect members, volunteers, and visitors if an event occurs while people are at the club. Protect Property: Allows steps to be taken to minimise damage to the clubhouse, courts, and equipment. Continuity: Helps the club get back up and running more quickly after an event. Reduces Financial Loss: Preparation can minimise costly repairs or replacements. Basic Preparedness Steps: Having complex plans isn't always necessary, but consider these basics: Know Your Risks: Is your club in a flood-prone area? Near bushland? Prone to severe storms? Emergency Contacts: Have a readily accessible list of key contacts (committee members, emergency services, council, utilities, insurance). Basic Response Info: Know what to do in different scenarios (e.g., where to shelter during a severe storm, evacuation points if needed). Communication Plan: How would the club communicate with members during or immediately after an emergency if normal channels are down? Secure Property: Before a predicted event (like a cyclone or major storm), take steps like securing loose items, clearing gutters, and backing up important records offsite or digitally. Insurance: Ensure your club's insurance policies are up-to-date and cover relevant perils. QLD Government Disaster Resilience Resources: These templates and guides offer detailed help for clubs wanting to create more formal plans: Overview Page: QLD Gov Prepare Your Club for Disasters Action Plan: Disaster Resilience Action Plan Template (DOCX) Checklists: Disaster Resilient Preparation Checklists (DOCX) Comms Plan: Disaster Resilience Communications Plan (DOCX) Info Sheets: Response Information Sheets (DOCX) Info Sheets: Recovery Information Sheets (DOCX) Review Template: Disaster Review Template (DOCX) (For after an event) Working Group Info: Disaster Resilience Working Group Charter and Roles (DOCX) A little preparation can go a long way in keeping our croquet club and its members safe during challenging times.

  • 5 5
    5 Topics
    5 Posts
    adminA
    (STICKY - Placeholder) Examples: Great Club Facilities & Maintenance (Videos) G'day Facility Fans! Seeing how other croquet clubs manage their grounds, maintain their clubhouse, look after crucial equipment, or successfully complete facility upgrades can provide great practical insights. This space is reserved for sharing real-world examples of excellent facility and equipment management from clubs around Queensland. We plan to add content here, including: Videos: Showcasing clubs with beautifully maintained courts, efficient clubhouse operations, clever equipment storage or maintenance routines, or completed facility improvement projects. Tips & Tricks: Sharing practical ideas for groundskeeping, maintenance schedules, or planning for asset replacement (like that essential mower!). Case Studies: Written examples detailing successful facility projects or innovative maintenance solutions. Learning from each other helps us all take better care of the physical assets that make playing croquet possible! Stay tuned – we'll update this topic with examples as they become available! (Content Coming Soon!)