Succession planning

[admin]

Every club needs to think about about what happens when key committee members or volunteers decide it's time to step back? Ensuring a smooth handover and keeping the club running effectively is what succession planning is all about.

What is Succession Planning?

It's much more than just finding the next president! It involves creating strategies and procedures to ensure smooth transitions in both club operations and leadership roles. The goal is to minimise disruption when people move on from positions.

Why is it Important?

• Continuity: Keeps the club operating effectively without major hiccups during personnel changes.
• Knowledge Transfer: Helps pass on important skills, knowledge, and procedures to incoming leaders and volunteers.
• Reduces Stress: Makes handovers less frantic and more organised.
• Develops Future Leaders: Encourages identifying and mentoring potential future committee members and key volunteers.
• Builds Resilience: Makes the club stronger and less reliant on just one or two individuals.

Key Strategies for Succession Planning:

• Identify Potential Leaders: Keep an eye out for members who show interest or aptitude for committee or key volunteer roles.
• Clear Role Descriptions: Having well-defined roles (like those in the Committee Roles topic) makes it easier for people to understand what's involved.
• Strong Handover Protocols: Develop simple checklists or guides for handing over information, documents, contacts, and responsibilities when someone leaves a role.
• Mentoring: Encourage experienced committee members or volunteers to mentor those newer to roles.
• Documentation: Keep good records of procedures, contacts, and key information so it's not all in one person's head!
• Training & Development: Offer opportunities for potential leaders to gain skills (e.g., attending workshops, taking on smaller projects).

Thinking about succession planning proactively helps ensure your club remains strong and stable for years to come.

QLD Government Resource:

• Guide: Succession Planning Guide (PDF) (Includes tips and a useful handover checklist)

Related Concepts:

• Thinking about Business Continuity Planning (how the club responds to unexpected events) can also be helpful.

Planning for smooth transitions is a sign of a well-run club!