Running your event

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The planning is done, the promotion is out – now it's time for the event itself, and the important wrap-up afterwards.

Running Smoothly On the Day:

Brief Your Team: Make sure all volunteers know their roles, responsibilities, and the event schedule. Answer any last-minute questions.
Clear Signage: Help attendees know where to go, what's happening, and where facilities are.
Welcome Desk / Point Person: Have a clear point of contact for attendees with questions or issues.
Stick to Schedule (Flexibly): Try to keep to the planned timings, but be prepared to adapt if minor delays occur.
Troubleshooting: Have someone designated to handle any unexpected issues that arise.
Capture the Moment: Take photos or short videos to use for future promotion or club newsletters.
Enjoy It! If the organisers are having fun (even while busy), it often creates a better atmosphere for everyone.

After the Event - Don't Forget the Wrap-Up!

Thank Yous: Acknowledge and thank everyone involved – volunteers, sponsors, attendees, prize donors. Do this promptly!
Financial Reconciliation: Finalise all income and expenses. Report back to the committee on the financial outcome (especially for fundraisers).
Gather Feedback: Ask attendees and volunteers for their thoughts. What went well? What could be improved next time? A simple survey or informal chats can work well.
Review & Debrief: Hold a short debrief meeting with the organising team/committee. Discuss the feedback, review what worked and what didn't, and capture key learnings for future events.
Share Success: Report back to members on the event's success (e.g., funds raised, enjoyment levels, croquet highlights) via newsletter or social media.

Taking the time to review helps make your next croquet club event even better!