Planning upgrades to facilities

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(STICKY) Planning Facility & Major Equipment Upgrades

G'day Planning Committee & Members,

From time to time, our club will need to undertake major improvements or replace significant assets to keep facilities up-to-date and meet member needs. This could include projects like:

Resurfacing or rebuilding croquet courts.
Extending or renovating the clubhouse.
Building new shelters or sheds.
Replacing major, high-cost equipment (like mowers or rollers when they reach end-of-life).

These large projects require careful planning well in advance!

Key Steps in Planning Major Upgrades:

Identify the Need: Why is this upgrade or replacement necessary? How will it benefit the club and its members? (Link back to your Strategic Plan if possible).
Define the Scope: What exactly needs to be done? What are the desired outcomes?
Research Options & Costs: Get quotes for construction work or replacement equipment. Understand the full costs involved.
Develop a Budget: How much will it cost? Where will the funds come from (club savings, fundraising, grants)?
Create a Timeline: When does this need to happen? What are the key milestones?
Seek Approvals: Does the project need approval from the committee, members, council, or other bodies?

Leveraging Project Planning Resources:

Planning major upgrades or asset replacements follows the same principles as any significant club project. Please use the excellent resources already available in our Club Hub and directly from the QLD Government:

Review the Club Hub Guide: Start with our internal guide: Guide: Planning Specific Club Projects
Use the QLD Gov Workbook & Guides: For detailed help, use these specific QLD Gov resources:
- Project Planning Workbook (DOCX): Download the Workbook Here (Invaluable tool for structuring your project plan)
- Facility Planning Guide (PDF): Download the Guide Here (Specific steps for planning new infrastructure)
Explore Funding: If funding is needed, check out the topics in the Grants and Other Revenue category.

Thorough planning is essential when investing significant club funds into facilities or major equipment like a new mower, ensuring you get the best outcome and value for the club.