By CroquetClaude · 4 min read · First added 3 Aug 2026
myCroquet: the membership system
One login for members and clubs. People given the Member List card keep their club's list up to date, and CAQ checks each change.
The Member List in myCroquet is where your club keeps its members' records. CAQ checks the big changes.
This guide is for club presidents, secretaries and treasurers who look after their club's member list in myCroquet.
How clubs do it
- New Member adds someone new to the club. It needs at least their name and address, plus any contact details there are.
- Transfer Member is for a current CAQ member who is changing clubs or joining a second club. The club gives their name plus email or CAQ ID, and picks which club. The club also picks what CAQ should do: move them to this club (it becomes their main club), add this club as a second club, or remove them from our club, only when ours is their second or third club. The club can add a note, such as "Susan Smith has joined us as her second club".
- Deactivate is for someone who has left. Pick the name and choose why. The screen offers four reasons: Cost, Health, Passed away and Something else. The screen shows these words: "This goes to CAQ for approval. They stay active until it's approved." The member then stays on record as a former member but leaves the active list.
Signing in
Everyone has the same kind of login, with no password. The login is an email address, then a 4-digit code sent to that email. The email to use is the one the club gave CAQ. The email and code sign-in is the same on every CAQ website. You can read more in one login for the CAQ websites.
What CAQ checks
| The change | What happens |
|---|---|
| A new member, a transfer or a deactivation | CAQ's AI helper checks it. Anything unusual goes to a person at CAQ. An email comes when the check is done. |
| Editing a member's details | No check. It shows straight away. |
Every change is logged. Nothing is deleted, and CAQ can make a deactivated member active again. The form tidies phone numbers, names and email formats as they are typed. A club sees and changes only its own members.
The register
The Member List is how CAQ keeps its register of Registered Players' names and postal addresses. Clause 7(15) of the CAQ Constitution (registered 3 December 2025) asks CAQ to keep that register.
Members' own details
Any member can open My details on the myCroquet home page. There they can update most of their own details, including their sign-in email. A member can stop the HOOPLA newsletter and still get AGM notices and renewal reminders.
Who has access
The Member List card is given to each person by name. Holding a committee position does not give it on its own. CAQ gave it to the officers each club told CAQ about. The club's President or Secretary can give it to another member through Gifting in myCroquet. Someone who cannot see the card can email hello@croquetqld.org. Inside the app, the Feedback button also reaches CAQ.
The other club cards
Clubs start with three cards: the Member List, Club Profile and the Events Calendar.
| The card | Who has it |
|---|---|
| Member List | President, vice president, secretary and treasurer, and anyone they are given to through Gifting |
| Club Profile | The club's committee |
| Events Calendar | The club's committee |
| handicap card | Every member |
Where this comes from
- CAQ Constitution (registered 3 December 2025), cl 7(15): the register of Registered Players
- myCroquet Member List: the three buttons and the screen words (checked 29 October 2026)
- One login for the CAQ websites (ClubHub guide)
Last fact check: 23 September 2026
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